{"id":12269,"date":"2026-09-05T15:12:11","date_gmt":"2026-09-05T14:12:11","guid":{"rendered":"https:\/\/mymahotsav.com\/knowledgebase\/docs\/non-knowledgebase\/uncategorized\/track-and-report-taxes\/"},"modified":"2026-09-05T15:12:11","modified_gmt":"2026-09-05T14:12:11","password":"","slug":"track-and-report-taxes","status":"publish","type":"docs","link":"https:\/\/mymahotsav.com\/knowledgebase\/docs\/mm-guides\/utsav-bookings\/discounts-gift-cards-taxes-loyalty\/track-and-report-taxes\/","title":{"rendered":"Track and report taxes collected for accounting (for service providers)"},"content":{"rendered":"<div style=\"background:#f3f0fb;border-left:4px solid #7c5cbf;border-radius:8px;padding:14px 18px;margin:22px 0;line-height:1.6;\">&#128100; <strong>Who this is for<\/strong><br \/>Service providers who take bookings through Utsav Bookings and need the tax they have collected in a form they can file, reconcile, or hand to an accountant. You need your own provider panel, so this is written for tenant accounts rather than for customers booking with you.<\/div>\n<h2>Quick answer<\/h2>\n<p><strong>Open your provider panel, choose Payments in the left-hand menu, use the filters to narrow the list to your accounting period, then select EXPORT TO CSV at the top right. The file that downloads carries an extra TAX column showing the tax collected on each booking &mdash; a figure the on-screen table never displays. Sum that column in your spreadsheet to get the total for the period.<\/strong><\/p>\n<figure style=\"margin:28px 0 42px;\"><video controls preload=\"metadata\" src=\"https:\/\/mymahotsav.com\/kb-img\/track-and-report-taxes-collected-for-accounting-for-service-providers-mtogj4nv-walkthrough.mp4\" style=\"width:100%;aspect-ratio:16\/9;border:0;border-radius:10px;box-shadow:0 5px 25px rgba(0,0,0,0.12);display:block;background:#000;\">Your browser cannot play this video. Follow the written steps below instead.<\/video><\/figure>\n<h2>Before you begin<\/h2>\n<ul>\n<li>Sign in with the account that owns your provider panel. If a sign-in box appears instead of the panel, you are not signed in yet.<\/li>\n<li>Open the panel from the Utsav Bookings menu &mdash; it is titled <strong>Tenant Dashboard<\/strong> &mdash; then choose <strong>Payments<\/strong> in the left-hand menu. The direct link is <strong>https:\/\/mymahotsav.com\/utsav-bookings\/tenant-dashboard\/?module=payments<\/strong><\/li>\n<li>Have at least one tax rule set up and switched on under <strong>Taxes<\/strong>. Tax is added to a booking at the time it is taken, so bookings taken while no rule applied carry no tax figure and nothing will appear for them in the exported column.<\/li>\n<li>Have a spreadsheet app to hand. The export is a plain CSV file, which any spreadsheet app will open.<\/li>\n<li>Know the dates of the period you are reporting on &mdash; the month, quarter, or year you are about to file.<\/li>\n<\/ul>\n<h2>Step 1 &mdash; Open Payments in your provider panel<\/h2>\n<p>Select <strong>Payments<\/strong> in the left-hand menu. This is the money list for your bookings, and it is the only place in your panel that will give you tax collected. The columns you see are ID, APPOINTMENT DATE, CUSTOMER, STAFF, SERVICE, METHOD, TOTAL AMOUNT, PAID AMOUNT, DUE AMOUNT and STATUS. There is no tax column on screen, and that is expected &mdash; the tax figure is added when you export.<\/p>\n<p>The <strong>EXPORT TO CSV<\/strong> button sits at the top right, beside the Payments heading. The number in the badge next to the heading tells you how many payment records are currently in the list.<\/p>\n<figure style=\"margin:34px auto 42px;text-align:center;\"><a href=\"https:\/\/mymahotsav.com\/kb-img\/track-and-report-taxes-collected-for-accounting-for-service-providers-mtogj4nv-01.png\" target=\"_blank\" rel=\"noopener\" title=\"Click to view full size\" class=\"docbot-zoom\"><img decoding=\"async\" style=\"border-radius:10px;box-shadow:0 5px 25px 0 rgba(0,0,0,0.1);border:1px solid rgba(0,0,0,0.06);display:block;max-width:100%;height:auto;margin:0 auto;cursor:zoom-in;\" src=\"https:\/\/mymahotsav.com\/kb-img\/track-and-report-taxes-collected-for-accounting-for-service-providers-mtogj4nv-01.png\" alt=\"The Payments list in the provider panel, with the EXPORT TO CSV button at the top right and the filter row above the table\" \/><\/a><figcaption style=\"margin-top:14px;font-size:0.9em;color:#6b7280;line-height:1.55;\">The Payments list. EXPORT TO CSV is the button at the top right, beside the Payments heading; the filter row sits just below it.<\/figcaption><\/figure>\n<h2>Step 2 &mdash; Narrow the list to your accounting period<\/h2>\n<p>Set your filters before you export, because the export gives you exactly the list you are looking at &mdash; filters and all. The row above the table gives you:<\/p>\n<ol>\n<li><strong>Date<\/strong> &mdash; the important one. Set it to the period you are reporting on, such as one month or one quarter. The small cross clears it again.<\/li>\n<li><strong>Service<\/strong> &mdash; useful when only some of your services are taxed, or when you want to check one service on its own.<\/li>\n<li><strong>Customer<\/strong> and <strong>Staff<\/strong> &mdash; to report on one client or one team member.<\/li>\n<li><strong>Status<\/strong> &mdash; so you can keep the export to bookings that were actually paid rather than those still due.<\/li>\n<li><strong>Quick search<\/strong> &mdash; free text, handy for finding a single booking by name.<\/li>\n<\/ol>\n<p>Note that there is no location filter on this list. Location is set on the tax rule itself, not on the payments list, so if you charge different rates in different places you filter here by date and service, and read the location from your tax rules in Step 4.<\/p>\n<h2>Step 3 &mdash; Select EXPORT TO CSV and open the file<\/h2>\n<p>Select <strong>EXPORT TO CSV<\/strong>. There is no pop-up and nothing to configure &mdash; the file simply downloads, so check your browser&rsquo;s downloads if you do not see it.<\/p>\n<p>Open the file in your spreadsheet app. Alongside the columns you saw on screen you now have a <strong>TAX<\/strong> column, holding the tax collected on each booking in the list. Total that column for the figure to report for the period; keep the file as it downloaded, and do your working in a copy, so you always have the untouched export to go back to.<\/p>\n<div style=\"background:#fff6f1;border-left:4px solid #e0592b;border-radius:8px;padding:14px 18px;margin:22px 0;line-height:1.6;\">&#128161; <strong>Tip<\/strong><br \/>Rename the downloaded file straight away with the period it covers &mdash; for example <strong>tax-2026-q1<\/strong>. Every export arrives with the same name, so a folder of them is impossible to tell apart a month later.<\/div>\n<h2>Step 4 &mdash; Check the rate that produced those figures<\/h2>\n<p>Before you file anything, look at the rule that created the tax. Choose <strong>Taxes<\/strong> in the left-hand menu. Each rule is listed with its ID, NAME, AMOUNT, LOCATIONS and STATUS &mdash; in the example below, a single rule named US TAX at 5.00%.<\/p>\n<p>This is your reconciliation check: the tax in your export should work out at the rate shown here against the taxable part of your takings. If it does not, a service is probably not attached to the rule, or the rule was changed part-way through the period.<\/p>\n<figure style=\"margin:34px auto 42px;text-align:center;\"><a href=\"https:\/\/mymahotsav.com\/kb-img\/track-and-report-taxes-collected-for-accounting-for-service-providers-mtogj4nv-02.png\" target=\"_blank\" rel=\"noopener\" title=\"Click to view full size\" class=\"docbot-zoom\"><img decoding=\"async\" style=\"border-radius:10px;box-shadow:0 5px 25px 0 rgba(0,0,0,0.1);border:1px solid rgba(0,0,0,0.06);display:block;max-width:100%;height:auto;margin:0 auto;cursor:zoom-in;\" src=\"https:\/\/mymahotsav.com\/kb-img\/track-and-report-taxes-collected-for-accounting-for-service-providers-mtogj4nv-02.png\" alt=\"The Taxes screen listing one rule named US TAX at 5.00 per cent\" \/><\/a><figcaption style=\"margin-top:14px;font-size:0.9em;color:#6b7280;line-height:1.55;\">The Taxes screen. Read the AMOUNT column &mdash; here 5.00% &mdash; and check your exported figures against it.<\/figcaption><\/figure>\n<h2>Step 5 &mdash; Confirm the rule is switched on and covers the right place<\/h2>\n<p>Stay on the same Taxes screen and read the last two columns of the rule, which answer the two questions that most often explain a figure that looks wrong:<\/p>\n<ul>\n<li><strong>LOCATIONS<\/strong> &mdash; where the rule applies. In the example this is United States, so bookings outside that location would not be taxed by this rule.<\/li>\n<li><strong>STATUS<\/strong> &mdash; whether the rule is live. A rule showing <strong>Enabled<\/strong> is being applied to new bookings; anything else is not, and bookings taken while it was off will show no tax in your export.<\/li>\n<\/ul>\n<p>The line under the table &mdash; <strong>Showing 1 of 1 total<\/strong> &mdash; tells you how many rules exist in all. If you expected more than one rate and only one is listed, that is your missing tax.<\/p>\n<figure style=\"margin:34px auto 42px;text-align:center;\"><a href=\"https:\/\/mymahotsav.com\/kb-img\/track-and-report-taxes-collected-for-accounting-for-service-providers-mtogj4nv-03.png\" target=\"_blank\" rel=\"noopener\" title=\"Click to view full size\" class=\"docbot-zoom\"><img decoding=\"async\" style=\"border-radius:10px;box-shadow:0 5px 25px 0 rgba(0,0,0,0.1);border:1px solid rgba(0,0,0,0.06);display:block;max-width:100%;height:auto;margin:0 auto;cursor:zoom-in;\" src=\"https:\/\/mymahotsav.com\/kb-img\/track-and-report-taxes-collected-for-accounting-for-service-providers-mtogj4nv-03.png\" alt=\"The same Taxes screen, with the LOCATIONS column reading United States and the STATUS column reading Enabled\" \/><\/a><figcaption style=\"margin-top:14px;font-size:0.9em;color:#6b7280;line-height:1.55;\">The same Taxes screen, read from the right: LOCATIONS shows where the rule applies and STATUS shows it is Enabled.<\/figcaption><\/figure>\n<h2>Tips and best practices<\/h2>\n<ul>\n<li><strong>Export on a fixed rhythm.<\/strong> Take one export at the end of every month or quarter rather than one big export at the end of the year. Filtering a short period is quick, and you catch a misconfigured service within weeks instead of at filing time.<\/li>\n<li><strong>Reconcile against your rate.<\/strong> Divide the total in the TAX column by your taxable takings for the same period. If the result is not close to the rate on the Taxes screen, one of your services is not carrying tax.<\/li>\n<li><strong>Export the paid bookings separately.<\/strong> If you account for tax when money arrives rather than when a booking is made, filter by <strong>Status<\/strong> first so the export matches your books.<\/li>\n<li><strong>Keep your rates and your reporting in step.<\/strong> If you change a rate mid-year, note the date you changed it &mdash; your exports will show one figure before it and another after.<\/li>\n<li><strong>Do not retype the numbers.<\/strong> Send your accountant the exported file itself. It carries the booking ID, date, customer, service and tax on one row, so any figure can be traced back to the booking that produced it.<\/li>\n<\/ul>\n<div style=\"background:#eef8f0;border-left:4px solid #2e9e5b;border-radius:8px;padding:14px 18px;margin:22px 0;line-height:1.6;\">&#127919; <strong>Best practice<\/strong><br \/>Export the same period twice: once filtered to paid bookings, and once with no status filter at all. The first is what you report; the difference between the two is tax on money you are still owed, which is exactly the list to chase before you file.<\/div>\n<h2>Troubleshooting<\/h2>\n<h3>There is no tax column in the Payments table<\/h3>\n<p><strong>Cause:<\/strong> This is normal. The on-screen list shows ID, appointment date, customer, staff, service, method, total, paid, due and status &mdash; tax is added only to the exported file. <strong>Fix:<\/strong> Select EXPORT TO CSV and open the download; the TAX column is there. <strong>Escalate if:<\/strong> The exported file has no TAX column even though a rule shows Enabled on your Taxes screen.<\/p>\n<h3>The exported figures are lower than you expected<\/h3>\n<p><strong>Cause:<\/strong> A filter was still applied when you exported, so you exported part of the period; or some bookings genuinely carry no tax, because the rule was off, the service is not taxed, or the booking is outside the rule&rsquo;s location. <strong>Fix:<\/strong> Clear the filters, set the date range again on its own and re-export. If the figure still looks short, check the rate, locations and status on the Taxes screen as in Steps 4 and 5. <strong>Escalate if:<\/strong> Bookings for a taxed service, inside the right location and taken while the rule was enabled, still show no tax.<\/p>\n<h3>Payments is missing from the menu, or a sign-in box appears<\/h3>\n<p><strong>Cause:<\/strong> You are signed out, or signed in with an account that has no provider panel, or with a role that has not been given the Payments section. <strong>Fix:<\/strong> Sign in with your provider account and open the panel again. If you are a team member, ask the panel owner to check your access under <strong>User Role Manager<\/strong>. <strong>Escalate if:<\/strong> Payments is still missing after your access has been confirmed.<\/p>\n<h3>Nothing downloads when you select EXPORT TO CSV<\/h3>\n<p><strong>Cause:<\/strong> The browser blocked or quietly saved the download &mdash; the button does not open a window, so there is nothing on screen to tell you it worked. <strong>Fix:<\/strong> Check your downloads folder and your browser&rsquo;s download list, allow downloads from the site, then select the button once more. On a phone, try the same steps on a computer. <strong>Escalate if:<\/strong> No file arrives on a second device with downloads allowed.<\/p>\n<h2>FAQ<\/h2>\n<p><strong>Q: Where do I see tax collected across bookings?<\/strong><br \/>A: In <strong>Payments<\/strong> in your provider panel, but only once you export. The list on screen shows the totals paid and due; the tax on each booking is added to the file you download with EXPORT TO CSV. The Reports section does not carry a tax figure, so Payments is the one to use.<\/p>\n<p><strong>Q: Can I filter tax totals by date or location?<\/strong><br \/>A: By date, yes &mdash; and also by service, customer, staff and status. Filter the Payments list first, then export, and the file contains just those bookings. There is no location filter on the list; location is a property of the tax rule itself, which you can read on the Taxes screen.<\/p>\n<p><strong>Q: How do I export tax figures for filing?<\/strong><br \/>A: Filter the Payments list to your accounting period, select <strong>EXPORT TO CSV<\/strong>, and open the downloaded file in a spreadsheet. Total the TAX column for the period figure, and keep the file as your evidence &mdash; each row carries the booking it came from.<\/p>\n<p><strong>Q: What permission does an accountant role need?<\/strong><br \/>A: They need their own sign-in with access to your provider panel and to the Payments section within it, which the panel owner sets up under <strong>User Role Manager<\/strong>. The quickest way to confirm it worked is to have them sign in and check that Payments appears in their left-hand menu &mdash; if it does not, they cannot export. Never share your own sign-in details instead.<\/p>\n<p><strong>Q: Is the exported tax a total, or one figure per booking?<\/strong><br \/>A: One figure per booking &mdash; the tax collected on that individual appointment. You total the column yourself in your spreadsheet, which is what lets you report by month, by service, or by anything else in the file.<\/p>\n<p><strong>Q: I refunded a booking after exporting. Do I need to export again?<\/strong><br \/>A: Yes. The export is a snapshot of the list at the moment you take it, so re-export the period after any change and use the newer file. This is why it helps to export once the period has closed rather than part-way through it.<\/p>\n<div style=\"display:none\" aria-hidden=\"true\" data-mahi=\"context\">\nAlso asked as: where do I see the tax I have collected on my bookings; how do I get a tax report from Utsav Bookings; export tax figures for my accountant; how much tax did I collect this quarter; is there a tax column in Payments; how do I download a CSV of my bookings and tax; can I filter tax totals by date or service; what access does my bookkeeper need to see my booking payments; why is there no tax shown on the payments table; how do I reconcile tax collected against my tax rate. Applies to: Utsav Bookings, provider (tenant) panel, Payments and Taxes sections, tax reporting and bookkeeping export. Where to find it: sign in as a service provider, open the Utsav Bookings provider panel (Tenant Dashboard), choose Payments in the left-hand menu, then EXPORT TO CSV at the top right beside the Payments heading; direct link https:\/\/mymahotsav.com\/utsav-bookings\/tenant-dashboard\/?module=payments and the tax rules at https:\/\/mymahotsav.com\/utsav-bookings\/tenant-dashboard\/?module=tax. Canonical facts: Payments is the only provider-panel surface that reports tax collected; the on-screen Payments columns are ID, APPOINTMENT DATE, CUSTOMER, STAFF, SERVICE, METHOD, TOTAL AMOUNT, PAID AMOUNT, DUE AMOUNT, STATUS and there is no tax column on screen; EXPORT TO CSV adds a TAX column to the downloaded file with the tax collected per booking; the export contains exactly the filtered list currently on screen; filters available are Quick search, Date, Service, Customer, Staff and Status, with no location filter; the export is a plain download with no pop-up or options; tax rules live under Taxes with columns ID, NAME, AMOUNT, LOCATIONS, STATUS and a NEW TAX button, and location is set per rule; a rule must show Enabled to apply to new bookings; the Reports section contains no tax figure; a team member or accountant needs their own sign-in with access to the Payments section, granted through User Role Manager. Video walkthrough: https:\/\/mymahotsav.com\/kb-img\/track-and-report-taxes-collected-for-accounting-for-service-providers-mtogj4nv-walkthrough.mp4\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Your tax figures live in the Payments section of your Utsav Bookings provider panel: filter the list to your accounting period, then select EXPORT TO CSV at the top right. The downloaded file carries an extra TAX column with the tax collected on each booking, which the on-screen table does not show.<\/p>\n","protected":false},"author":3,"featured_media":12271,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[421],"glossaries":[],"doc_tag":[316],"knowledge_base":[78],"class_list":["post-12269","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-discounts-gift-cards-taxes-loyalty","doc_tag-learn","knowledge_base-mm-guides"],"year_month":"2026-09","word_count":2279,"total_views":"8","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Tarak Gorai","author_nicename":"tarakgorai","author_url":"https:\/\/mymahotsav.com\/knowledgebase\/author\/tarakgorai\/"},"doc_category_info":[{"term_name":"Discounts, Gift Cards, Taxes &amp; Loyalty","term_url":"https:\/\/mymahotsav.com\/knowledgebase\/docs\/non-knowledgebase\/discounts-gift-cards-taxes-loyalty\/"}],"doc_tag_info":[{"term_name":"Learn","term_url":"https:\/\/mymahotsav.com\/knowledgebase\/docs-tag\/learn\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Track &amp; Report Taxes Collected (Providers)<\/title>\n<meta name=\"description\" content=\"See where Utsav Bookings reports the tax you collect: filter the Payments list by date or service, then EXPORT TO CSV for a per-booking TAX column.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mymahotsav.com\/knowledgebase\/docs\/mm-guides\/utsav-bookings\/discounts-gift-cards-taxes-loyalty\/track-and-report-taxes\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" 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