{"id":3311,"date":"2026-02-26T14:46:40","date_gmt":"2026-02-26T14:46:40","guid":{"rendered":"https:\/\/mymahotsav.com\/knowledgebase\/?post_type=docs&p=3311"},"modified":"2026-02-26T14:46:40","modified_gmt":"2026-02-26T14:46:40","password":"","slug":"campaign-update-and-accountability-policy","status":"publish","type":"docs","link":"https:\/\/mymahotsav.com\/knowledgebase\/docs\/policy-hub\/crowdfundings\/campaign-update-and-accountability-policy\/","title":{"rendered":"Campaign Update and Accountability Policy"},"content":{"rendered":"

Module:<\/strong> CrowdFunding (Utsav daan\u2122)
\nDocument Type:<\/strong>\u00a0Hybrid \u2014 Plain English + Legal Reinforcement
\nTrademark:<\/strong> UTSAV DAAN\u2122 is a trademark of MyMahotsav Futuretech Ltd
\nJurisdictions:<\/strong>\u00a0Global (with jurisdictional addendums)
\nVersion:<\/strong>\u00a01.0
\nEffective Date:<\/strong> 25th February, 2026<\/p>\n

\n

\ud83d\udccb PART A: PLAIN ENGLISH SUMMARY<\/h2>\n

Keeping Donors Informed After the Campaign Ends<\/h3>\n

Your support doesn’t end when the campaign closes. Donors deserve to know what happened\u2014did the project succeed? Were funds used as promised? This policy ensures accountability.<\/p>\n

The Simple Truth<\/h3>\n
    \n
  • \n

    Updates are mandatory<\/strong>: Fundraisers must provide regular updates after receiving funds.<\/p>\n<\/li>\n

  • \n

    Transparency builds trust<\/strong>: Showing progress encourages future donations.<\/p>\n<\/li>\n

  • \n

    Reporting schedule<\/strong>: Initial update within 30 days, then quarterly or as promised.<\/p>\n<\/li>\n

  • \n

    Milestone tracking<\/strong>: If you promised specific deliverables, report on each.<\/p>\n<\/li>\n

  • \n

    Donors can ask questions<\/strong>: Campaign Q&A stays open for follow-up.<\/p>\n<\/li>\n

  • \n

    Consequences for silence<\/strong>: Failure to report may result in platform restrictions or blacklisting.<\/p>\n<\/li>\n

  • \n

    Misuse is serious<\/strong>: Using funds for different purposes without disclosure can lead to legal action.<\/p>\n<\/li>\n<\/ul>\n

    \n

    \u2696\ufe0f PART B: LEGAL TERMS AND CONDITIONS<\/h2>\n

    1. POST-CAMPAIGN REPORTING OBLIGATIONS<\/h3>\n

    1.1 Reporting Requirements<\/h4>\n

    All successful campaigns (receiving any funds) must provide:<\/p>\n

    \n
    \n
    <\/div>\n
    <\/div>\n<\/div>\n\n\n\n\n\n\n\n\n\n
    Report Type<\/th>\nTiming<\/th>\nContent Required<\/th>\n<\/tr>\n<\/thead>\n
    Initial Update<\/strong><\/td>\nWithin 30 days of disbursement<\/td>\nFunds received confirmation, next steps, timeline<\/td>\n<\/tr>\n
    Progress Reports<\/strong><\/td>\nQuarterly OR as promised<\/td>\nPhotos, videos, written updates, challenges<\/td>\n<\/tr>\n
    Milestone Reports<\/strong><\/td>\nUpon each milestone completion<\/td>\nEvidence of milestone achievement<\/td>\n<\/tr>\n
    Completion Report<\/strong><\/td>\nWithin 60 days of project end<\/td>\nFinal outcomes, fund utilization summary, impact assessment<\/td>\n<\/tr>\n
    Financial Report<\/strong><\/td>\nAnnually (for multi-year projects)<\/td>\nIncome\/expenditure statement<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

    1.2 Minimum Update Frequency<\/h4>\n
    \n
    \n
    <\/div>\n
    <\/div>\n<\/div>\n\n\n\n\n\n\n\n\n
    Campaign Duration<\/th>\nMinimum Updates<\/th>\n<\/tr>\n<\/thead>\n
    < 6 months<\/td>\n2 updates (mid-point + completion)<\/td>\n<\/tr>\n
    6-12 months<\/td>\nQuarterly<\/td>\n<\/tr>\n
    1-2 years<\/td>\nBi-annually<\/td>\n<\/tr>\n
    > 2 years<\/td>\nAnnually + milestone-based<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

    1.3 Update Content Requirements<\/h4>\n

    Each update must include:<\/p>\n

      \n
    • \n

      Progress against goals<\/strong>: What has been achieved?<\/p>\n<\/li>\n

    • \n

      Fund utilization<\/strong>: How much spent, on what?<\/p>\n<\/li>\n

    • \n

      Challenges<\/strong>: Any obstacles encountered?<\/p>\n<\/li>\n

    • \n

      Next steps<\/strong>: What’s coming in next period?<\/p>\n<\/li>\n

    • \n

      Visual evidence<\/strong>: Photos\/videos where applicable<\/p>\n<\/li>\n

    • \n

      Financial snapshot<\/strong>: Simplified budget vs. actuals<\/p>\n<\/li>\n<\/ul>\n

      \n

      2. ACCOUNTABILITY MECHANISMS<\/h3>\n

      2.1 Public Accountability<\/h4>\n

      All updates are:<\/p>\n

        \n
      • \n

        Published on Campaign page<\/p>\n<\/li>\n

      • \n

        Visible to all donors and public<\/p>\n<\/li>\n

      • \n

        Searchable and archived<\/p>\n<\/li>\n

      • \n

        Not editable after publication (additions only)<\/p>\n<\/li>\n<\/ul>\n

        2.2 Donor Q&A<\/h4>\n

        2.2.1<\/strong>\u00a0Campaign Q&A remains open for [12 months] after campaign end for:<\/p>\n

          \n
        • \n

          Donor questions about fund usage<\/p>\n<\/li>\n

        • \n

          Clarification requests<\/p>\n<\/li>\n

        • \n

          Concerns about progress<\/p>\n<\/li>\n<\/ul>\n

          2.2.2<\/strong>\u00a0Fundraisers must respond to reasonable questions within [7 days].<\/p>\n

          2.3 Support Group Oversight<\/h4>\n

          Support Group Members are responsible for:<\/p>\n

            \n
          • \n

            Reviewing updates before publication<\/p>\n<\/li>\n

          • \n

            Ensuring accuracy of representations<\/p>\n<\/li>\n

          • \n

            Flagging discrepancies to Platform<\/p>\n<\/li>\n

          • \n

            Participating in donor Q&A<\/p>\n<\/li>\n<\/ul>\n

            2.4 Platform Monitoring<\/h4>\n

            UTSAV DAAN\u2122 monitors:<\/p>\n

              \n
            • \n

              Update timeliness (automated reminders)<\/p>\n<\/li>\n

            • \n

              Update quality (sampling)<\/p>\n<\/li>\n

            • \n

              Donor complaint patterns<\/p>\n<\/li>\n

            • \n

              Media mentions\/independent verification<\/p>\n<\/li>\n<\/ul>\n

              \n

              3. CONSEQUENCES OF NON-COMPLIANCE<\/h3>\n

              3.1 Failure to Update<\/h4>\n
              \n
              \n
              <\/div>\n
              <\/div>\n<\/div>\n\n\n\n\n\n\n\n\n\n
              Non-Compliance Duration<\/th>\nConsequence<\/th>\n<\/tr>\n<\/thead>\n
              Missed 1 update<\/td>\nAutomated reminder, 7-day grace period<\/td>\n<\/tr>\n
              Missed 2 updates<\/td>\nWarning letter, profile flag<\/td>\n<\/tr>\n
              Missed 3 updates or >90 days late<\/td>\nPublic “Delinquent” status on Campaign page<\/td>\n<\/tr>\n
              >6 months late<\/td>\nAccount restrictions (no new campaigns)<\/td>\n<\/tr>\n
              >12 months late<\/td>\nPermanent blacklist, legal referral<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

              3.2 Inadequate Updates<\/h4>\n

              Updates deemed inadequate may be:<\/p>\n

                \n
              • \n

                Returned for revision<\/p>\n<\/li>\n

              • \n

                Flagged as “Incomplete” on Campaign page<\/p>\n<\/li>\n

              • \n

                Subject to enhanced monitoring<\/p>\n<\/li>\n<\/ul>\n

                3.3 Misrepresentation and Misuse<\/h4>\n

                3.3.1<\/strong>\u00a0If Platform determines funds were misused:<\/p>\n

                  \n
                • \n

                  Campaign flagged as “Misused Funds”<\/p>\n<\/li>\n

                • \n

                  Fundraiser\/Support Group liable for restitution<\/p>\n<\/li>\n

                • \n

                  Legal action pursued<\/p>\n<\/li>\n

                • \n

                  Report to law enforcement<\/p>\n<\/li>\n

                • \n

                  Public disclosure of findings<\/p>\n<\/li>\n<\/ul>\n

                  3.3.2<\/strong>\u00a0Misuse includes:<\/p>\n

                    \n
                  • \n

                    Spending on unauthorized purposes<\/p>\n<\/li>\n

                  • \n

                    Personal enrichment beyond reasonable compensation<\/p>\n<\/li>\n

                  • \n

                    False reporting of expenditures<\/p>\n<\/li>\n

                  • \n

                    Transferring funds to unrelated parties<\/p>\n<\/li>\n

                  • \n

                    Abandoning project without notice<\/p>\n<\/li>\n<\/ul>\n

                    \n

                    4. DONOR REMEDIES<\/h3>\n

                    4.1 For Failure to Update<\/h4>\n

                    Donors may:<\/p>\n

                      \n
                    • \n

                      Post questions on Campaign page<\/p>\n<\/li>\n

                    • \n

                      Report non-compliance to Platform<\/p>\n<\/li>\n

                    • \n

                      Request Platform intervention<\/p>\n<\/li>\n

                    • \n

                      Join other donors in collective inquiry<\/p>\n<\/li>\n<\/ul>\n

                      4.2 For Suspected Misuse<\/h4>\n

                      Donors may:<\/p>\n

                        \n
                      • \n

                        File formal complaint with evidence<\/p>\n<\/li>\n

                      • \n

                        Request investigation<\/p>\n<\/li>\n

                      • \n

                        Be informed of outcome (subject to privacy)<\/p>\n<\/li>\n

                      • \n

                        Seek refund if fraud confirmed (per Refund Policy)<\/p>\n<\/li>\n

                      • \n

                        Pursue legal action independently<\/p>\n<\/li>\n<\/ul>\n

                        4.3 Collective Donor Action<\/h4>\n

                        If [20+] donors or [10%] of donors (whichever lower) raise concerns:<\/p>\n

                          \n
                        • \n

                          Platform initiates enhanced review<\/p>\n<\/li>\n

                        • \n

                          Independent audit may be commissioned<\/p>\n<\/li>\n

                        • \n

                          Findings published on Campaign page<\/p>\n<\/li>\n<\/ul>\n

                          \n

                          5. FINANCIAL REPORTING STANDARDS<\/h3>\n

                          5.1 Simplified Financial Reports<\/h4>\n

                          For campaigns under [\u20b910 lakh \/ \u00a310,000 \/ $12,000]:<\/p>\n

                            \n
                          • \n

                            Income: Total funds received<\/p>\n<\/li>\n

                          • \n

                            Expenditure: Major categories (>10% of total)<\/p>\n<\/li>\n

                          • \n

                            Balance: Remaining funds (if any)<\/p>\n<\/li>\n

                          • \n

                            Format: Table format, plain language<\/p>\n<\/li>\n<\/ul>\n

                            5.2 Detailed Financial Reports<\/h4>\n

                            For campaigns above threshold:<\/p>\n

                              \n
                            • \n

                              Income statement format<\/p>\n<\/li>\n

                            • \n

                              Budget variance explanation<\/p>\n<\/li>\n

                            • \n

                              Supporting documents (invoices, receipts) on request<\/p>\n<\/li>\n

                            • \n

                              May require accountant certification<\/p>\n<\/li>\n<\/ul>\n

                              5.3 Multi-Year Project Reporting<\/h4>\n
                                \n
                              • \n

                                Annual financial reports required<\/p>\n<\/li>\n

                              • \n

                                Cumulative expenditure to date<\/p>\n<\/li>\n

                              • \n

                                Projected budget for remaining period<\/p>\n<\/li>\n

                              • \n

                                Independent review recommended<\/p>\n<\/li>\n<\/ul>\n

                                \n

                                6. COMPLETION AND PROJECT CLOSURE<\/h3>\n

                                6.1 Project Completion Criteria<\/h4>\n

                                Project considered complete when:<\/p>\n

                                  \n
                                • \n

                                  All promised deliverables achieved; OR<\/p>\n<\/li>\n

                                • \n

                                  Funds exhausted for intended purpose; AND<\/p>\n<\/li>\n

                                • \n

                                  Final report submitted; AND<\/p>\n<\/li>\n

                                • \n

                                  No outstanding donor questions for >30 days<\/p>\n<\/li>\n<\/ul>\n

                                  6.2 Completion Report Requirements<\/h4>\n

                                  Final report must include:<\/p>\n

                                    \n
                                  • \n

                                    Summary of achievements<\/p>\n<\/li>\n

                                  • \n

                                    Photos\/videos of completed work<\/p>\n<\/li>\n

                                  • \n

                                    Final financial statement<\/p>\n<\/li>\n

                                  • \n

                                    Beneficiary testimonial (where applicable)<\/p>\n<\/li>\n

                                  • \n

                                    Lessons learned<\/p>\n<\/li>\n

                                  • \n

                                    Acknowledgment of donors<\/p>\n<\/li>\n<\/ul>\n

                                    6.3 Campaign Archival<\/h4>\n

                                    After completion:<\/p>\n

                                      \n
                                    • \n

                                      Campaign moves to “Completed” section<\/p>\n<\/li>\n

                                    • \n

                                      Updates remain visible<\/p>\n<\/li>\n

                                    • \n

                                      Q&A locked (read-only)<\/p>\n<\/li>\n

                                    • \n

                                      New comments disabled<\/p>\n<\/li>\n

                                    • \n

                                      Archived for cultural preservation (opt-out available)<\/p>\n<\/li>\n<\/ul>\n

                                      \n

                                      7. EXCEPTIONAL CIRCUMSTANCES<\/h3>\n

                                      7.1 Project Changes<\/h4>\n

                                      If project must change significantly:<\/p>\n

                                        \n
                                      • \n

                                        Fundraiser must propose revised plan<\/p>\n<\/li>\n

                                      • \n

                                        Donors notified with [14] days to comment<\/p>\n<\/li>\n

                                      • \n

                                        Refund option provided for objecting donors<\/p>\n<\/li>\n

                                      • \n

                                        Platform approval required<\/p>\n<\/li>\n<\/ul>\n

                                        7.2 Project Abandonment<\/h4>\n

                                        If project abandoned:<\/p>\n

                                          \n
                                        • \n

                                          Remaining funds (if any) must be:<\/p>\n

                                            \n
                                          • \n

                                            Returned to donors (proportionally), OR<\/p>\n<\/li>\n

                                          • \n

                                            Transferred to similar cause with donor consent, OR<\/p>\n<\/li>\n

                                          • \n

                                            Donated to UTSAV DAAN\u2122-approved charity<\/p>\n<\/li>\n<\/ul>\n<\/li>\n

                                          • \n

                                            Fundraiser banned from future campaigns<\/p>\n<\/li>\n<\/ul>\n

                                            7.3 Force Majeure<\/h4>\n

                                            If force majeure prevents completion:<\/p>\n

                                              \n
                                            • \n

                                              Fundraiser must document circumstances<\/p>\n<\/li>\n

                                            • \n

                                              Donors notified with options:<\/p>\n

                                                \n
                                              • \n

                                                Accept modified outcome<\/p>\n<\/li>\n

                                              • \n

                                                Accept partial refund (if funds recoverable)<\/p>\n<\/li>\n

                                              • \n

                                                Donate remaining funds to similar cause<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                                                \n

                                                8. DISPUTE RESOLUTION<\/h3>\n

                                                8.1<\/strong>\u00a0Disputes regarding updates, reporting, or accountability:<\/p>\n

                                                  \n
                                                • \n

                                                  First level: Platform mediation<\/p>\n<\/li>\n

                                                • \n

                                                  Second level: Independent expert review<\/p>\n<\/li>\n

                                                • \n

                                                  Third level: Arbitration\/courts per General Terms<\/p>\n<\/li>\n<\/ul>\n

                                                  8.2<\/strong>\u00a0Time limits: Claims must be brought within [2 years] of discovery.<\/p>\n

                                                  \n

                                                  \ud83c\udf0d PART C: JURISDICTION-SPECIFIC ADDENDUMS<\/h2>\n

                                                  INDIA ADDENDUM<\/h3>\n

                                                  NGO Darpan Portal<\/strong>: Registered NGOs may be required to report on MHA Portal. UTSAV DAAN\u2122 reports may assist compliance.<\/p>\n

                                                  FCRA Reporting<\/strong>: Annual returns to MHA required for FCRA-registered entities.<\/p>\n

                                                  Income Tax<\/strong>: Funds utilization affects taxation; professional advice recommended.<\/p>\n

                                                  UK ADDENDUM<\/h3>\n

                                                  Charity Commission Reporting<\/strong>: Registered charities must file annual returns. UTSAV DAAN\u2122 reports may supplement but not replace statutory reporting.<\/p>\n

                                                  Fundraising Regulator<\/strong>: Code requires transparent reporting to donors.<\/p>\n

                                                  US ADDENDUM<\/h3>\n

                                                  IRS Form 990<\/strong>: Charitable organizations must report revenue and expenditures.<\/p>\n

                                                  State Attorneys General<\/strong>: May request campaign information for consumer protection.<\/p>\n

                                                  \n

                                                  \ud83d\udcdd PART D: ENTERPRISE INTERNAL MANUAL<\/h2>\n

                                                  For UTSAV DAAN\u2122 Accountability Team<\/h3>\n

                                                  A. Update Tracking System<\/h4>\n
                                                  \n
                                                  \n
                                                  <\/div>\n
                                                  <\/div>\n<\/div>\n\n\n\n\n\n\n\n\n
                                                  Update Type<\/th>\nDue<\/th>\nReminder 1<\/th>\nReminder 2<\/th>\nEscalation<\/th>\n<\/tr>\n<\/thead>\n
                                                  Initial<\/td>\nD+30<\/td>\nD+25<\/td>\nD+35<\/td>\nD+45<\/td>\n<\/tr>\n
                                                  Quarterly<\/td>\nQuarter end<\/td>\n7 days before<\/td>\n7 days after<\/td>\n30 days after<\/td>\n<\/tr>\n
                                                  Milestone<\/td>\nAs promised<\/td>\n3 days before<\/td>\n3 days after<\/td>\n14 days after<\/td>\n<\/tr>\n
                                                  Final<\/td>\nProject end+60<\/td>\nProject end+45<\/td>\nProject end+70<\/td>\nProject end+90<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

                                                  B. Update Quality Checklist<\/h4>\n
                                                    \n
                                                  • \n

                                                    Clear title and date<\/p>\n<\/li>\n

                                                  • \n

                                                    Progress description (what, how much, when)<\/p>\n<\/li>\n

                                                  • \n

                                                    Visual evidence (minimum 2 photos)<\/p>\n<\/li>\n

                                                  • \n

                                                    Financial summary (if material spending)<\/p>\n<\/li>\n

                                                  • \n

                                                    Challenges and solutions<\/p>\n<\/li>\n

                                                  • \n

                                                    Next steps<\/p>\n<\/li>\n

                                                  • \n

                                                    Call to action (optional)<\/p>\n<\/li>\n

                                                  • \n

                                                    Support Group review noted<\/p>\n<\/li>\n<\/ul>\n

                                                    C. Misuse Investigation Protocol<\/h4>\n
                                                      \n
                                                    1. \n

                                                      Complaint received<\/strong>\u00a0(triage within 24h)<\/p>\n<\/li>\n

                                                    2. \n

                                                      Initial assessment<\/strong>\u00a0(credibility, evidence, scale)<\/p>\n<\/li>\n

                                                    3. \n

                                                      Notification to Fundraiser<\/strong>\u00a0(7 days to respond)<\/p>\n<\/li>\n

                                                    4. \n

                                                      Evidence gathering<\/strong>\u00a0(documents, interviews, site visit if possible)<\/p>\n<\/li>\n

                                                    5. \n

                                                      Analysis<\/strong>\u00a0(compare spending to promises)<\/p>\n<\/li>\n

                                                    6. \n

                                                      Draft findings<\/strong>\u00a0(reviewed by Legal)<\/p>\n<\/li>\n

                                                    7. \n

                                                      Final determination<\/strong>\u00a0(published with redactions)<\/p>\n<\/li>\n

                                                    8. \n

                                                      Remedies<\/strong>\u00a0(refunds, bans, legal referral)<\/p>\n<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

                                                      Module: CrowdFunding (Utsav daan\u2122) Document Type:\u00a0Hybrid \u2014 Plain English + Legal Reinforcement Trademark: UTSAV DAAN\u2122 is a trademark of MyMahotsav Futuretech Ltd Jurisdictions:\u00a0Global (with jurisdictional…<\/p>\n","protected":false},"author":15,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[211],"glossaries":[],"doc_tag":[],"knowledge_base":[199],"class_list":["post-3311","docs","type-docs","status-publish","hentry","doc_category-crowdfundings","knowledge_base-policy-hub"],"year_month":"2026-04","word_count":1128,"total_views":"80","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"MyMahotsav Admin","author_nicename":"support-team","author_url":"https:\/\/mymahotsav.com\/knowledgebase\/author\/support-team\/"},"doc_category_info":[{"term_name":"CrowdFundings","term_url":"https:\/\/mymahotsav.com\/knowledgebase\/docs\/mm-guides\/crowdfundings\/"}],"doc_tag_info":[],"yoast_head":"\nCampaign Update, Reporting & Accountability Policy | Utsav Daan - MyMahotsav<\/title>\n<meta name=\"description\" content=\"UTSAVDAAN\u2122 ensures accountability through mandatory campaign updates and transparent reporting. 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