{"id":3340,"date":"2026-03-03T06:06:01","date_gmt":"2026-03-03T06:06:01","guid":{"rendered":"https:\/\/mymahotsav.com\/knowledgebase\/?post_type=docs&p=3340"},"modified":"2026-03-03T06:06:49","modified_gmt":"2026-03-03T06:06:49","password":"","slug":"minor-event-attendee-child-safeguarding-policy","status":"publish","type":"docs","link":"https:\/\/mymahotsav.com\/knowledgebase\/docs\/policy-hub\/events-tickets\/minor-event-attendee-child-safeguarding-policy\/","title":{"rendered":"Minor Event Attendee & Child Safeguarding policy"},"content":{"rendered":"

Module:<\/strong>\u00a0Utsav Pass\u2122
\nDocument Type:<\/strong>\u00a0Hybrid \u2014 Plain English + Legal Reinforcement
\nTrademark:<\/strong> UTSAV PASS\u2122 is a trademark of MyMahotsav Futuretech Ltd
\nJurisdictions:<\/strong>\u00a0Global (with jurisdictional addendums)
\nVersion:<\/strong>\u00a01.0
\nEffective Date:<\/strong> 34th February, 2026<\/p>\n

\n

PART A: PLAIN ENGLISH SUMMARY<\/h2>\n

Protecting Children at Events<\/h3>\n

Events can be wonderful experiences for children\u2014but they also come with special responsibilities. This policy explains how UTSAV PASS\u2122 works with organizers to keep minors safe.<\/p>\n

The Essentials<\/h3>\n
    \n
  • \n

    Child safety is the organizer’s responsibility<\/strong>: Organizers must take all reasonable steps to protect minors attending their events.<\/p>\n<\/li>\n

  • \n

    Age restrictions matter<\/strong>: Events may have age limits\u2014check before buying.<\/p>\n<\/li>\n

  • \n

    Parental consent<\/strong>: For events without parent\/guardian attendance, written consent may be required.<\/p>\n<\/li>\n

  • \n

    Supervision ratios<\/strong>: Younger children need adequate supervision\u2014organizers must plan accordingly.<\/p>\n<\/li>\n

  • \n

    Background checks<\/strong>: Staff working with children should have appropriate background verification.<\/p>\n<\/li>\n

  • \n

    Reporting concerns<\/strong>: If you’re concerned about a child’s safety, report it immediately.<\/p>\n<\/li>\n

  • \n

    UTSAV PASS\u2122 facilitates, but doesn’t supervise<\/strong>: We provide the platform\u2014organizers provide the safeguarding.<\/p>\n<\/li>\n<\/ul>\n

    \n

    PART B: LEGAL TERMS AND CONDITIONS<\/h2>\n

    1. DEFINITIONS<\/h3>\n
    \n
    \n
    <\/div>\n
    <\/div>\n<\/div>\n\n\n\n\n\n\n\n\n\n\n\n
    Term<\/th>\nDefinition<\/th>\n<\/tr>\n<\/thead>\n
    Minor \/ Child<\/strong><\/td>\nAny individual under the age of 18 (or the age of majority in the applicable jurisdiction)<\/td>\n<\/tr>\n
    Safeguarding<\/strong><\/td>\nThe process of protecting children from abuse, neglect, harm, and exploitation<\/td>\n<\/tr>\n
    Designated Safeguarding Lead (DSL)<\/strong><\/td>\nAn individual appointed by the Organizer with responsibility for child protection<\/td>\n<\/tr>\n
    Parental Consent<\/strong><\/td>\nWritten permission from a parent or legal guardian for a child to attend an event<\/td>\n<\/tr>\n
    Supervision Ratio<\/strong><\/td>\nThe number of adults required per number of children (varies by age)<\/td>\n<\/tr>\n
    DBS Check<\/strong><\/td>\nDisclosure and Barring Service check (UK criminal record check)<\/td>\n<\/tr>\n
    Vulnerable Adult<\/strong><\/td>\nA person aged 18 or over who may need community care services due to disability, age, or illness<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n
    \n

    2. ORGANIZER RESPONSIBILITIES<\/h3>\n

    2.1 General Duty of Care<\/h4>\n

    2.1.1<\/strong>\u00a0Organizers owe a\u00a0duty of care<\/strong>\u00a0to all attendees, including minors. This duty requires:<\/p>\n

      \n
    • \n

      Taking reasonable steps to protect children from foreseeable harm<\/p>\n<\/li>\n

    • \n

      Complying with all applicable child protection laws<\/p>\n<\/li>\n

    • \n

      Implementing appropriate safeguarding measures<\/p>\n<\/li>\n

    • \n

      Responding promptly to concerns<\/p>\n<\/li>\n<\/ul>\n

      2.1.2<\/strong>\u00a0Breach of this duty may result in:<\/p>\n

        \n
      • \n

        Civil liability (negligence claims)<\/p>\n<\/li>\n

      • \n

        Criminal prosecution<\/p>\n<\/li>\n

      • \n

        Regulatory action<\/p>\n<\/li>\n

      • \n

        Platform suspension<\/p>\n<\/li>\n<\/ul>\n

        2.2 Age Restrictions and Ticket Sales<\/h4>\n

        2.2.1<\/strong>\u00a0Organizers must clearly display\u00a0age restrictions<\/strong>\u00a0on event pages:<\/p>\n

        \n
        \n
        <\/div>\n
        <\/div>\n<\/div>\n\n\n\n\n\n\n\n\n\n
        Restriction Type<\/th>\nMeaning<\/th>\n<\/tr>\n<\/thead>\n
        All Ages<\/strong><\/td>\nAnyone may attend; children may need supervision<\/td>\n<\/tr>\n
        Under 16s with Adult<\/strong><\/td>\nMinors must be accompanied by adult<\/td>\n<\/tr>\n
        14+<\/strong><\/td>\nMinimum age 14; ID may be required<\/td>\n<\/tr>\n
        18+<\/strong><\/td>\nAdults only; ID required<\/td>\n<\/tr>\n
        Family Event<\/strong><\/td>\nSpecifically designed for families<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

        2.2.2<\/strong>\u00a0Organizers are responsible for:<\/p>\n

          \n
        • \n

          Enforcing age restrictions at entry<\/p>\n<\/li>\n

        • \n

          Refusing admission to underage attendees<\/p>\n<\/li>\n

        • \n

          No refunds for failure to meet age requirements<\/p>\n<\/li>\n<\/ul>\n

          2.3 Parental\/Guardian Consent<\/h4>\n

          2.3.1<\/strong>\u00a0For events where minors attend without parent\/guardian, Organizers must obtain\u00a0written parental consent<\/strong>:<\/p>\n

            \n
          • \n

            Name and age of child<\/p>\n<\/li>\n

          • \n

            Emergency contact information<\/p>\n<\/li>\n

          • \n

            Medical conditions\/allergies<\/p>\n<\/li>\n

          • \n

            Consent for photography (if applicable)<\/p>\n<\/li>\n

          • \n

            Authorization for emergency treatment<\/p>\n<\/li>\n<\/ul>\n

            2.3.2<\/strong>\u00a0Consent forms must be:<\/p>\n

              \n
            • \n

              Collected before event<\/p>\n<\/li>\n

            • \n

              Stored securely<\/p>\n<\/li>\n

            • \n

              Accessible during event<\/p>\n<\/li>\n

            • \n

              Destroyed after reasonable period<\/p>\n<\/li>\n<\/ul>\n

              2.4 Supervision Ratios<\/h4>\n

              2.4.1<\/strong>\u00a0Organizers must provide adequate supervision:<\/p>\n

              \n
              \n
              <\/div>\n
              <\/div>\n<\/div>\n\n\n\n\n\n\n\n\n\n
              Age Group<\/th>\nRecommended Ratio (Adults:Children)<\/th>\n<\/tr>\n<\/thead>\n
              0-2 years<\/td>\n1:3 (with parent normally present)<\/td>\n<\/tr>\n
              2-3 years<\/td>\n1:4<\/td>\n<\/tr>\n
              4-8 years<\/td>\n1:6<\/td>\n<\/tr>\n
              9-12 years<\/td>\n1:8<\/td>\n<\/tr>\n
              13-18 years<\/td>\n1:10 (depending on activity)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

              2.4.2<\/strong>\u00a0Higher risk activities (swimming, adventure) require lower ratios.<\/p>\n

              2.5 Staff Screening<\/h4>\n

              2.5.1<\/strong>\u00a0Staff and volunteers working with children must:<\/p>\n

                \n
              • \n

                Undergo appropriate\u00a0background checks<\/strong>:<\/p>\n

                  \n
                • \n

                  UK: DBS Enhanced Check<\/p>\n<\/li>\n

                • \n

                  India: Police verification \/ character certificate<\/p>\n<\/li>\n

                • \n

                  US: FBI fingerprint check \/ state background check<\/p>\n<\/li>\n

                • \n

                  EU: National police certificate<\/p>\n<\/li>\n<\/ul>\n<\/li>\n

                • \n

                  Provide references<\/p>\n<\/li>\n

                • \n

                  Receive safeguarding training<\/p>\n<\/li>\n

                • \n

                  Be supervised appropriately<\/p>\n<\/li>\n<\/ul>\n

                  2.5.2<\/strong>\u00a0Organizers must maintain records of checks (with consent).<\/p>\n

                  2.6 Safeguarding Policy<\/h4>\n

                  2.6.1<\/strong>\u00a0Organizers must have a\u00a0written safeguarding policy<\/strong>\u00a0covering:<\/p>\n

                    \n
                  • \n

                    Commitment to child protection<\/p>\n<\/li>\n

                  • \n

                    Recruitment and training procedures<\/p>\n<\/li>\n

                  • \n

                    Code of conduct for staff<\/p>\n<\/li>\n

                  • \n

                    Reporting procedures<\/p>\n<\/li>\n

                  • \n

                    Responding to allegations<\/p>\n<\/li>\n

                  • \n

                    Photography and recording guidelines<\/p>\n<\/li>\n<\/ul>\n

                    2.6.2<\/strong>\u00a0Policy must be:<\/p>\n

                      \n
                    • \n

                      Age-appropriate<\/p>\n<\/li>\n

                    • \n

                      Communicated to staff\/volunteers<\/p>\n<\/li>\n

                    • \n

                      Available on request<\/p>\n<\/li>\n

                    • \n

                      Reviewed annually<\/p>\n<\/li>\n<\/ul>\n

                      \n

                      3. EVENT-SPECIFIC SAFEGUARDING MEASURES<\/h3>\n

                      3.1 Children-Only Events<\/h4>\n

                      For events designed for children only (no parents):<\/p>\n

                        \n
                      • \n

                        Enhanced supervision ratios<\/p>\n<\/li>\n

                      • \n

                        All staff must have background checks<\/p>\n<\/li>\n

                      • \n

                        Drop-off\/pick-up procedures<\/p>\n<\/li>\n

                      • \n

                        Emergency contacts for each child<\/p>\n<\/li>\n

                      • \n

                        Medical information collected<\/p>\n<\/li>\n

                      • \n

                        Register of attendees maintained<\/p>\n<\/li>\n<\/ul>\n

                        3.2 Family Events<\/h4>\n

                        For events where parents attend with children:<\/p>\n

                          \n
                        • \n

                          Family-friendly facilities (changing rooms, feeding areas)<\/p>\n<\/li>\n

                        • \n

                          Lost child procedures<\/p>\n<\/li>\n

                        • \n

                          Wristband\/identification systems<\/p>\n<\/li>\n

                        • \n

                          Parental responsibility remains with parent<\/p>\n<\/li>\n<\/ul>\n

                          3.3 Overnight Events<\/h4>\n

                          For camps, sleepovers, or overnight events:<\/p>\n

                            \n
                          • \n

                            Night supervision ratios (typically 1:10 minimum)<\/p>\n<\/li>\n

                          • \n

                            Sleeping arrangements (separate by age\/gender if appropriate)<\/p>\n<\/li>\n

                          • \n

                            Night-time procedures<\/p>\n<\/li>\n

                          • \n

                            Emergency access<\/p>\n<\/li>\n

                          • \n

                            Parental contact information accessible 24\/7<\/p>\n<\/li>\n<\/ul>\n

                            3.4 High-Risk Activities<\/h4>\n

                            For activities with higher risk (water, heights, animals, etc.):<\/p>\n

                              \n
                            • \n

                              Activity-specific risk assessments<\/p>\n<\/li>\n

                            • \n

                              Qualified instructors<\/p>\n<\/li>\n

                            • \n

                              Additional supervision<\/p>\n<\/li>\n

                            • \n

                              Parental consent with risk acknowledgment<\/p>\n<\/li>\n

                            • \n

                              Equipment safety checks<\/p>\n<\/li>\n<\/ul>\n

                              \n

                              4. PHOTOGRAPHY AND RECORDING<\/h3>\n

                              4.1 Consent Requirements<\/h4>\n

                              4.1.1<\/strong>\u00a0Photographs or videos of children at events require:<\/p>\n

                                \n
                              • \n

                                Explicit parental consent<\/strong>\u00a0(not just implied)<\/p>\n<\/li>\n

                              • \n

                                Explanation of how images will be used<\/p>\n<\/li>\n

                              • \n

                                Option to opt out<\/p>\n<\/li>\n

                              • \n

                                Secure storage of images<\/p>\n<\/li>\n<\/ul>\n

                                4.1.2<\/strong>\u00a0Organizers must:<\/p>\n

                                  \n
                                • \n

                                  Not publish identifying information with images (full names)<\/p>\n<\/li>\n

                                • \n

                                  Not allow unauthorized photography<\/p>\n<\/li>\n

                                • \n

                                  Have procedure for reporting concerns<\/p>\n<\/li>\n<\/ul>\n

                                  4.2 Prohibition on Unauthorized Photography<\/h4>\n

                                  4.2.1<\/strong>\u00a0Organizers may:<\/p>\n

                                    \n
                                  • \n

                                    Restrict photography in certain areas<\/p>\n<\/li>\n

                                  • \n

                                    Require registration of professional photographers<\/p>\n<\/li>\n

                                  • \n

                                    Remove individuals taking inappropriate photos<\/p>\n<\/li>\n

                                  • \n

                                    Report concerns to police<\/p>\n<\/li>\n<\/ul>\n

                                    \n

                                    5. REPORTING CONCERNS<\/h3>\n

                                    5.1 What to Report<\/h4>\n

                                    Anyone (attendee, parent, staff, volunteer) should report:<\/p>\n

                                      \n
                                    • \n

                                      Suspicious behavior by staff\/volunteers<\/p>\n<\/li>\n

                                    • \n

                                      Physical or emotional abuse<\/p>\n<\/li>\n

                                    • \n

                                      Neglect<\/p>\n<\/li>\n

                                    • \n

                                      Sexual abuse or exploitation<\/p>\n<\/li>\n

                                    • \n

                                      Bullying or harassment<\/p>\n<\/li>\n

                                    • \n

                                      Any child in immediate danger<\/p>\n<\/li>\n<\/ul>\n

                                      5.2 How to Report<\/h4>\n

                                      During the event<\/strong>:<\/p>\n

                                        \n
                                      • \n

                                        Notify Organizer’s Designated Safeguarding Lead immediately<\/p>\n<\/li>\n

                                      • \n

                                        If child in immediate danger, call emergency services (999\/112\/911)<\/p>\n<\/li>\n<\/ul>\n

                                        After the event<\/strong>:<\/p>\n

                                          \n
                                        • \n

                                          Contact Organizer directly<\/p>\n<\/li>\n

                                        • \n

                                          Contact UTSAV PASS\u2122 support (we will notify Organizer)<\/p>\n<\/li>\n

                                        • \n

                                          Contact local child protection authorities<\/p>\n<\/li>\n<\/ul>\n

                                          5.3 Organizer Response<\/h4>\n

                                          Organizers must have procedure for:<\/p>\n

                                            \n
                                          1. \n

                                            Immediate response<\/strong>\u00a0(ensuring child safety)<\/p>\n<\/li>\n

                                          2. \n

                                            Reporting to authorities<\/strong>\u00a0(statutory obligations)<\/p>\n<\/li>\n

                                          3. \n

                                            Internal investigation<\/strong>\u00a0(if appropriate)<\/p>\n<\/li>\n

                                          4. \n

                                            Support for child and family<\/strong><\/p>\n<\/li>\n

                                          5. \n

                                            Record keeping<\/strong><\/p>\n<\/li>\n<\/ol>\n

                                            5.4 Mandatory Reporting<\/h4>\n

                                            In many jurisdictions, certain professionals (teachers, healthcare workers, etc.) have\u00a0mandatory reporting duties<\/strong>. Organizers must comply with applicable laws.<\/p>\n

                                            \n

                                            6. PARENT\/GUARDIAN RESPONSIBILITIES<\/h3>\n

                                            6.1 While at Event<\/h4>\n

                                            Parents\/guardians remain responsible for their children’s:<\/p>\n

                                              \n
                                            • \n

                                              Behavior and conduct<\/p>\n<\/li>\n

                                            • \n

                                              Safety (unless event provides supervision)<\/p>\n<\/li>\n

                                            • \n

                                              Compliance with event rules<\/p>\n<\/li>\n

                                            • \n

                                              Communication of medical needs<\/p>\n<\/li>\n<\/ul>\n

                                              6.2 Drop-Off Events<\/h4>\n

                                              If leaving children at supervised events, parents must:<\/p>\n

                                                \n
                                              • \n

                                                Provide accurate contact information<\/p>\n<\/li>\n

                                              • \n

                                                Inform staff of medical conditions<\/p>\n<\/li>\n

                                              • \n

                                                Pick up children on time<\/p>\n<\/li>\n

                                              • \n

                                                Notify of any changes in arrangements<\/p>\n<\/li>\n<\/ul>\n

                                                \n

                                                7. CONSEQUENCES OF NON-COMPLIANCE<\/h3>\n

                                                7.1 Platform Actions<\/h4>\n

                                                Organizers failing to meet safeguarding standards may face:<\/p>\n

                                                \n
                                                \n
                                                <\/div>\n
                                                <\/div>\n<\/div>\n\n\n\n\n\n\n\n\n
                                                Violation<\/th>\nAction<\/th>\n<\/tr>\n<\/thead>\n
                                                No safeguarding policy<\/td>\nWarning, 14 days to provide<\/td>\n<\/tr>\n
                                                Inadequate supervision<\/td>\nEvent suspension<\/td>\n<\/tr>\n
                                                No background checks<\/td>\nRemoval of children’s events<\/td>\n<\/tr>\n
                                                Serious safeguarding breach<\/td>\nPermanent ban, legal referral<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

                                                7.2 Legal Consequences<\/h4>\n

                                                Organizers may face:<\/p>\n

                                                  \n
                                                • \n

                                                  Criminal prosecution<\/p>\n<\/li>\n

                                                • \n

                                                  Civil liability<\/p>\n<\/li>\n

                                                • \n

                                                  Regulatory sanctions<\/p>\n<\/li>\n

                                                • \n

                                                  Barring from working with children<\/p>\n<\/li>\n<\/ul>\n

                                                  \n

                                                  PART C: JURISDICTION-SPECIFIC ADDENDUMS<\/h2>\n

                                                  INDIA ADDENDUM<\/h3>\n

                                                  Key Legislation<\/strong>:<\/p>\n

                                                    \n
                                                  • \n

                                                    Juvenile Justice (Care and Protection of Children) Act, 2015<\/p>\n<\/li>\n

                                                  • \n

                                                    Protection of Children from Sexual Offences (POCSO) Act, 2012<\/p>\n<\/li>\n

                                                  • \n

                                                    Right to Free and Compulsory Education Act, 2009<\/p>\n<\/li>\n

                                                  • \n

                                                    National Commission for Protection of Child Rights (NCPCR) guidelines<\/p>\n<\/li>\n<\/ul>\n

                                                    POCSO Act<\/strong>:<\/p>\n

                                                      \n
                                                    • \n

                                                      Mandatory reporting of sexual offences against children<\/p>\n<\/li>\n

                                                    • \n

                                                      Failure to report is an offence<\/p>\n<\/li>\n

                                                    • \n

                                                      Strict penalties for offenders<\/p>\n<\/li>\n<\/ul>\n

                                                      Background Checks<\/strong>:<\/p>\n

                                                        \n
                                                      • \n

                                                        Police verification increasingly required<\/p>\n<\/li>\n

                                                      • \n

                                                        No centralized system like DBS; rely on local police<\/p>\n<\/li>\n<\/ul>\n

                                                        Consent Age<\/strong>: 18 for all purposes<\/p>\n

                                                        UK ADDENDUM<\/h3>\n

                                                        Key Legislation<\/strong>:<\/p>\n

                                                          \n
                                                        • \n

                                                          Children Act 1989 and 2004<\/p>\n<\/li>\n

                                                        • \n

                                                          Safeguarding Vulnerable Groups Act 2006<\/p>\n<\/li>\n

                                                        • \n

                                                          Protection of Freedoms Act 2012<\/p>\n<\/li>\n

                                                        • \n

                                                          Working Together to Safeguard Children (statutory guidance)<\/p>\n<\/li>\n<\/ul>\n

                                                          DBS Checks<\/strong>:<\/p>\n

                                                            \n
                                                          • \n

                                                            Enhanced DBS with barred list check for regulated activity<\/p>\n<\/li>\n

                                                          • \n

                                                            Portability of DBS certificates (Update Service)<\/p>\n<\/li>\n<\/ul>\n

                                                            Disclosure and Barring Service<\/strong>: Maintains lists of individuals barred from working with children.<\/p>\n

                                                            Local Safeguarding Children Partnerships<\/strong>: Must be notified of serious incidents.<\/p>\n

                                                            US ADDENDUM<\/h3>\n

                                                            Key Legislation<\/strong>:<\/p>\n

                                                              \n
                                                            • \n

                                                              Child Abuse Prevention and Treatment Act (CAPTA)<\/p>\n<\/li>\n

                                                            • \n

                                                              State-specific child protection laws<\/p>\n<\/li>\n

                                                            • \n

                                                              Mandatory reporting laws (vary by state)<\/p>\n<\/li>\n<\/ul>\n

                                                              Background Checks<\/strong>:<\/p>\n

                                                                \n
                                                              • \n

                                                                FBI fingerprint check<\/p>\n<\/li>\n

                                                              • \n

                                                                State criminal history<\/p>\n<\/li>\n

                                                              • \n

                                                                Sex offender registry check<\/p>\n<\/li>\n<\/ul>\n

                                                                State Variations<\/strong>: Each state has its own reporting requirements and child protection agencies.<\/p>\n

                                                                EU ADDENDUM<\/h3>\n

                                                                Key Directives<\/strong>:<\/p>\n

                                                                  \n
                                                                • \n

                                                                  EU Charter of Fundamental Rights (Article 24)<\/p>\n<\/li>\n

                                                                • \n

                                                                  National implementations vary<\/p>\n<\/li>\n<\/ul>\n

                                                                  GDPR<\/strong>: Special protection for children’s data; parental consent required for processing.<\/p>\n

                                                                  Country-Specific<\/strong>: Each member state has own child protection laws\u2014organizers must comply locally.<\/p>\n

                                                                  \n

                                                                  PART D: ENTERPRISE INTERNAL MANUAL<\/h2>\n

                                                                  For UTSAV PASS\u2122 Safeguarding Team<\/h3>\n

                                                                  A. Event Risk Assessment for Child Safety<\/h4>\n
                                                                  \n
                                                                  \n
                                                                  \n
                                                                  <\/div>\n<\/div>\n
                                                                  <\/div>\n<\/div>\n\n\n\n\n\n\n\n\n
                                                                  Factor<\/th>\nLow Risk<\/th>\nMedium Risk<\/th>\nHigh Risk<\/th>\n<\/tr>\n<\/thead>\n
                                                                  Age group<\/td>\n13+ with adults<\/td>\n8-12 with adults<\/td>\nUnder 8 \/ unaccompanied<\/td>\n<\/tr>\n
                                                                  Activity type<\/td>\nSeated, passive<\/td>\nInteractive<\/td>\nPhysical\/adventure<\/td>\n<\/tr>\n
                                                                  Duration<\/td>\n< 2 hours<\/td>\n2-6 hours<\/td>\n> 6 hours \/ overnight<\/td>\n<\/tr>\n
                                                                  Location<\/td>\nPublic venue<\/td>\nPrivate venue<\/td>\nRemote\/outdoor<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

                                                                  Action based on risk<\/strong>:<\/p>\n

                                                                    \n
                                                                  • \n

                                                                    Low: Standard checks<\/p>\n<\/li>\n

                                                                  • \n

                                                                    Medium: Enhanced supervision, consent forms<\/p>\n<\/li>\n

                                                                  • \n

                                                                    High: Pre-approval, enhanced ratios, specialist staff<\/p>\n<\/li>\n<\/ul>\n

                                                                    B. Reporting Protocol for Staff<\/h4>\n

                                                                    If you receive a safeguarding concern:<\/p>\n

                                                                      \n
                                                                    1. \n

                                                                      Listen<\/strong>\u00a0without judgment, don’t promise secrecy<\/p>\n<\/li>\n

                                                                    2. \n

                                                                      Record<\/strong>\u00a0accurately (what was said, who, when)<\/p>\n<\/li>\n

                                                                    3. \n

                                                                      Report<\/strong>\u00a0to Designated Safeguarding Lead immediately<\/p>\n<\/li>\n

                                                                    4. \n

                                                                      Don’t investigate<\/strong>\u00a0yourself<\/p>\n<\/li>\n

                                                                    5. \n

                                                                      Cooperate<\/strong>\u00a0with authorities<\/p>\n<\/li>\n<\/ol>\n

                                                                      C. Organizer Safeguarding Checklist<\/h4>\n
                                                                        \n
                                                                      • \n

                                                                        Written safeguarding policy in place<\/p>\n<\/li>\n

                                                                      • \n

                                                                        Designated Safeguarding Lead appointed<\/p>\n<\/li>\n

                                                                      • \n

                                                                        Staff have appropriate background checks<\/p>\n<\/li>\n

                                                                      • \n

                                                                        Staff trained in safeguarding<\/p>\n<\/li>\n

                                                                      • \n

                                                                        Supervision ratios established<\/p>\n<\/li>\n

                                                                      • \n

                                                                        Parental consent forms ready<\/p>\n<\/li>\n

                                                                      • \n

                                                                        Emergency procedures documented<\/p>\n<\/li>\n

                                                                      • \n

                                                                        Reporting procedure communicated<\/p>\n<\/li>\n

                                                                      • \n

                                                                        Photography consent obtained<\/p>\n<\/li>\n

                                                                      • \n

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                                                                        Module:\u00a0Utsav Pass\u2122 Document Type:\u00a0Hybrid \u2014 Plain English + Legal Reinforcement Trademark: UTSAV PASS\u2122 is a trademark of MyMahotsav Futuretech Ltd Jurisdictions:\u00a0Global (with jurisdictional addendums) Version:\u00a01.0…<\/p>\n","protected":false},"author":15,"featured_media":1938,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[209],"glossaries":[],"doc_tag":[241,240,79],"knowledge_base":[199],"class_list":["post-3340","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-events-tickets","doc_tag-code-of-conduct","doc_tag-guideline","doc_tag-terms-and-conditions","knowledge_base-policy-hub"],"year_month":"2026-04","word_count":1401,"total_views":"65","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"MyMahotsav Admin","author_nicename":"support-team","author_url":"https:\/\/mymahotsav.com\/knowledgebase\/author\/support-team\/"},"doc_category_info":[{"term_name":"Events & Tickets","term_url":"https:\/\/mymahotsav.com\/knowledgebase\/docs\/mm-guides\/events-tickets\/"}],"doc_tag_info":[{"term_name":"Code of Conduct","term_url":"https:\/\/mymahotsav.com\/knowledgebase\/docs-tag\/code-of-conduct\/"},{"term_name":"Guideline","term_url":"https:\/\/mymahotsav.com\/knowledgebase\/docs-tag\/guideline\/"},{"term_name":"Terms and Conditions","term_url":"https:\/\/mymahotsav.com\/knowledgebase\/docs-tag\/terms-and-conditions\/"}],"yoast_head":"\nMinor Event Attendee & Child Safeguarding Policy | Utsav Pass - MyMahotsav<\/title>\n<meta name=\"description\" content=\"Complete child safeguarding policy for events on UTSAV PASS\u2122. 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