Freelancer Client Terms & Project Posting Agreement

Updated on 7 March 2026

5 min read

Table of Contents

Part A: Plain English Summary
- Your Agreement as a Client on Utsav Works™
- The Simple Truth
Part B: Legal Terms and Conditions

Doc Summary

Module: Utsav Works™ (Client Terms)
Document Type: Legal Agreement
Trademark: Utsav Works™ is a trademark of MyMahotsav Futuretech Ltd
Effective Date: 24th February 2026
Version: 1.0

Part A: Plain English Summary #

Your Agreement as a Client on Utsav Works™ #

This document explains the specific terms that apply when you post projects, review bids, and hire freelancers through our platform.

The Simple Truth #

You’re Hiring Independent Professionals: Freelancers are not employees—they run their own businesses. You’re not responsible for their taxes, benefits, or insurance .
Funds Go Into Escrow First: To protect freelancers and ensure commitment, you must deposit funds into escrow before work begins .
Milestones Protect Everyone: Breaking projects into milestones with associated payments helps manage cash flow and ensures you only pay for completed work you approve .
Communicate on Platform: Keep all project discussions on the platform—if disputes arise, we can only see what happened here .
You Own the Work Upon Payment: Once you pay and accept deliverables, you own the intellectual property (unless you agree otherwise) .

Part B: Legal Terms and Conditions #

1. CLIENT STATUS AND RESPONSIBILITIES #

1.1 Independent Relationship: Clients engage Freelancers as independent contractors. Nothing in these Terms creates an employment, partnership, or agency relationship .

1.2 Sole Responsibility: Clients are solely responsible for:

Ensuring they have the authority to hire freelancers
Providing clear and accurate project requirements
Reviewing bids and selecting freelancers
Providing timely feedback and approvals
Making payments in accordance with Service Contracts
Complying with all applicable laws

2. POSTING PROJECTS #

2.1 Project Requirements: When posting a project, you must provide :

Required Information	Description
Title	Clear, descriptive project name
Description	Detailed scope of work, requirements, and expectations
Budget	Estimated budget range or fixed price
Timeline	Expected start date, duration, and deadlines
Skills Required	Specific expertise needed
Location	Remote or on-site requirements

2.2 Accuracy: You represent that all project information is accurate and not misleading. Knowingly providing false information may result in account suspension .

2.3 Prohibited Projects: You may not post projects that :

Involve illegal activities
Require violation of third-party rights
Seek unpaid “spec work” with no intention to hire
Discriminate against protected classes

3. BIDDING AND SELECTION PROCESS #

3.1 Receiving Bids: Once posted, Freelancers may submit bids through the Platform. Bids include proposed price, timeline, and approach.

3.2 Freelancer Evaluation: You are solely responsible for evaluating Freelancers, including :

Reviewing profiles, portfolios, and feedback
Conducting interviews (through Platform messaging)
Checking references (recommended)
Verifying skills (consider test tasks)

3.3 No Obligation to Hire: You are under no obligation to accept any bid. You may close the project without hiring.

3.4 Selection Criteria: You may select based on any lawful criteria, including price, qualifications, or fit.

4. AWARDING PROJECTS AND ESCROW FUNDING #

4.1 Service Contract Formation: When you accept a bid and the Freelancer agrees, a binding Service Contract is formed directly between you and the Freelancer .

4.2 Escrow Requirement: BEFORE WORK COMMENCES, you must deposit funds into escrow for the full project amount (or first milestone amount) . Funds will be held by our payment partner.

4.3 Effect of Funding: Upon funding:

Freelancer is notified to begin work
Funds are secured and cannot be withdrawn except as provided in the Escrow Policy
The Service Contract becomes active

4.4 Milestone Projects: For projects with milestones:

Each milestone must have defined deliverables and payment amount
Funds for each milestone must be deposited before work on that milestone begins
Upon milestone completion and your approval, funds are released to Freelancer

5. PROJECT COMMUNICATIONS #

5.1 On-Platform Communication: All project-related communications must occur through Platform messaging systems .

5.2 Evidence for Disputes: Platform communications serve as the official record of project discussions, approvals, and changes. Communications off-platform may not be considered in dispute resolution .

5.3 Scope Changes: Any changes to project scope, timeline, or budget must be documented through Platform messaging.

6. PAYMENT OBLIGATIONS #

6.1 Payment Upon Approval: When you approve completed work (or a milestone), payment is released from escrow to the Freelancer .

6.2 Automatic Approval: If you fail to respond to a completion submission within the specified review period ([7] days by default), the work may be deemed approved and payment released .

6.3 Disputes: If you believe work does not meet specifications, you must initiate dispute proceedings before payment is released .

7. CANCELLATION AND REFUNDS #

7.1 Cancellation Before Work Begins: If you cancel before the Freelancer begins work, you will receive a full refund of escrowed funds.

7.2 Cancellation During Work: If you cancel during an active project:

Freelancer is entitled to payment for completed, approved work
Remaining escrowed funds will be refunded to you
Any disputes over completion status will be handled through dispute resolution

7.3 No Right to Cancel After Approval: Once you approve work and payment is released, cancellations are not permitted.

8. INTELLECTUAL PROPERTY #

8.1 Default IP Assignment: Upon full payment, Freelancer assigns all rights, title, and interest in the work product to you, including copyright and other intellectual property rights .

8.2 Exceptions: If different IP arrangements are needed (e.g., license only, joint ownership), you must specify this in the project requirements and Service Contract.

8.3 Third-Party Materials: If the Freelancer uses third-party materials (images, fonts, code libraries), you are responsible for ensuring you have appropriate licenses for their use.