Photography, Audio & Video Recording Guidelines

Module: Utsav Pass™
Document Type: Hybrid — Plain English + Legal Reinforcement
Trademark: Utsav Pass™ is a trademark of MyMahotsav Futuretech Ltd
Jurisdictions: Global (with jurisdictional addendums)
Version: 1.0
Effective Date: 24th February, 2026

PART A: PLAIN ENGLISH SUMMARY #

Taking Photos and Recording at Events #

Events are memorable—it’s natural to want to capture them. But photography and recording can also raise privacy, safety, and intellectual property concerns. This policy explains the rules.

The Simple Truth #

• Organizers set the rules: Each event may have its own photography policy (check before you click).

• Ask permission: Before photographing someone, especially up close, ask.

• No commercial use: Don’t sell or commercially exploit event photos without permission.

• Respect performers: Many artists restrict recording of their performances.

• Privacy matters: Don’t share photos that could embarrass or endanger others.

• Professional photographers: Need separate permission from organizers.

PART B: LEGAL TERMS AND CONDITIONS #

1. GENERAL PRINCIPLES #

1.1 Organizer Authority #

1.1.1 Event Organizers have the right to establish rules regarding photography, audio recording, and video recording at their events.

1.1.2 These rules must be:

• Clearly communicated (event page, signage, announcements)

• Applied consistently

• Compliant with applicable laws

1.1.3 By attending an event, you agree to comply with the Organizer’s recording policy.

1.2 Reasonable Expectations #

Attendees should generally expect:

• Personal photography (phones, small cameras) may be permitted

• Professional equipment may require permission

• Flash photography may be prohibited (distracting to performers)

• Recording performances may be restricted (copyright)

2. PERSONAL PHOTOGRAPHY AND RECORDING #

2.1 Permitted Uses #

Unless restricted by the Organizer, attendees may generally:

• Take photos for personal use

• Record short videos for personal use

• Share on social media (with appropriate attribution)

2.1.1 “Personal use” means:

• Not for commercial purposes

• Not for widespread distribution

• Not violating others’ rights

2.2 Prohibited Uses #

The following are prohibited unless expressly authorized:

• Commercial photography/videography

• Selling images to media or stock agencies

• Using images for advertising or promotion

• Recording entire performances for redistribution

• Live-streaming without permission

• Taking photos in sensitive areas (restrooms, changing areas)

2.3 Respect for Others #

2.3.1 When photographing people:

• Ask permission before taking close-ups

• Respect requests not to be photographed

• Don’t harass or follow people to get photos

• Be especially careful with children (parental consent required)

2.3.2 If someone asks you to stop photographing them:

• Stop immediately

• Delete the photo if requested and reasonable

• Report harassment to event staff

3. PROFESSIONAL PHOTOGRAPHY AND MEDIA #

3.1 Accreditation Required #

3.1.1 Professional photographers, videographers, and media representatives must:

• Obtain prior accreditation from Organizer

• Carry visible credentials

• Comply with Organizer’s media policy

• Not interfere with attendee experience

3.1.2 Organizers may:

• Limit number of accredited photographers

• Designate specific areas for professional photography

• Require credential checks

3.2 Media Rights #

3.2.1 Accredited media may generally:

• Take photos/video for editorial use

• Publish in news coverage

• Use for non-commercial documentation

3.2.2 Media may NOT:

• Use images for commercial endorsements without consent

• Imply endorsement by subjects

• Violate embargoes or restrictions

4. PERFORMER AND CONTENT RIGHTS #

4.1 Copyright in Performances #

4.1.1 Performances, presentations, and artistic works are protected by copyright.

4.1.2 Recording performances without permission may:

• Infringe the performer’s rights

• Violate the Organizer’s terms

• Result in removal from event

4.1.3 Some performers explicitly prohibit:

• Any recording

• Photography during their set

• Flash photography

4.2 No-Stills Policies #

Some events (theatre, comedy, certain concerts) have strict no photography policies to:

• Protect the artistic experience

• Prevent distraction

• Preserve exclusive content

5. PHOTOGRAPHY OF CHILDREN #

5.1 Special Protections #

5.1.1 Photographing children requires particular care:

• Parental/guardian consent should be obtained

• Organizers may designate “no photo” zones

• Never photograph children without obvious adult supervision

5.1.2 If you see someone taking inappropriate photos of children:

• Notify event staff immediately

• Contact authorities if concerned

5.2 Organizer Responsibilities #

Organizers of family events should:

• Have a clear photography policy

• Obtain consent for official photography

• Provide opt-out options

• Monitor for inappropriate behavior

6. DRONE PHOTOGRAPHY/VIDEOGRAPHY #

6.1 Drone use at events is strictly regulated:

• May require civil aviation authority permission

• Must comply with local drone laws

• Poses safety risks in crowded spaces

• Generally prohibited unless explicitly authorized

6.2 Unauthorized drone use will result in:

• Immediate removal

• Possible legal action

• Reporting to aviation authorities

7. SOCIAL MEDIA AND LIVE-STREAMING #

7.1 Permitted Social Media #

Unless restricted, attendees may generally:

• Post photos to social media

• Tag the event and organizer

• Use event hashtags

7.2 Live-Streaming #

7.2.1 Live-streaming entire events is generally prohibited unless:

• Organizer specifically permits

• You are authorized media

• For personal use only (short clips)

7.2.2 Why live-streaming is restricted:

• Copyright infringement

• Reduces ticket sales

• Technical interference

• Performer contracts

8. COMMERCIAL USE OF IMAGES #

8.1 Commercial use of event photos without permission is prohibited.

8.2 “Commercial use” includes:

• Selling prints or downloads

• Using in advertising or marketing

• Stock photography licensing

• Merchandise

8.3 If you wish to use images commercially:

• Obtain written permission from Organizer

• Obtain model releases from identifiable individuals

• Comply with all applicable laws

9. INTELLECTUAL PROPERTY #

9.1 By attending an event, you acknowledge that:

• Event content is protected by copyright

• Organizer logos and branding are trademarked

• Unauthorized use may result in legal action

9.2 Utsav Pass™ logos and branding may not be used without permission.

10. CONSEQUENCES OF VIOLATIONS #

PART C: JURISDICTION-SPECIFIC ADDENDUMS #

INDIA ADDENDUM #

Copyright Act, 1957: Performances protected; recording without permission may infringe.

Right to Privacy: Privacy is a fundamental right (Puttaswamy judgment). Photography in private spaces requires consent.

Cinematograph Act: Film screenings have specific anti-camcording provisions.

UK ADDENDUM #

Copyright, Designs and Patents Act 1988: Performances protected; recording without consent may infringe.

Data Protection Act 2018: Photography of individuals constitutes processing of personal data.

Human Rights Act 1998: Article 8 right to privacy.

US ADDENDUM #

Copyright Act: Performances protected.

Right of Publicity: Many states protect against unauthorized commercial use of likeness.

First Amendment: Balances rights; news gathering has protections.

EU ADDENDUM #

GDPR: Photography of identifiable individuals is data processing; requires legal basis.

Copyright Directive: Performances protected.

Country Variations: Privacy laws vary by member state.

PART D: ENTERPRISE INTERNAL MANUAL #

For Utsav Pass™ Event Support #

A. Photography Policy Templates for Organizers #

Option 1: Open Photography

Photography Policy: Personal photography welcome. Please be respectful of others and ask before taking close-ups. No professional equipment without prior accreditation. #EventHashtag

Option 2: Restricted Photography

Photography Policy: To protect the artist’s performance, photography and recording are strictly prohibited during the set. Photos welcome in common areas before/after. Thank you for respecting the artist’s wishes.

Option 3: No Photography

Photography Policy: No photography or recording permitted anywhere in the venue. Please put away all devices and enjoy the experience live.

B. Handling Photography Complaints #